Enhances executive's effectiveness by providing information management support; representing the executive to others.

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• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.

• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.

• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.

• Represents the executive by attending meetings in the executive's absence; speaking for the executive.

• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.

• Maintains customer confidence and protects operations by keeping information confidential.

• Completes projects by assigning work to clerical staff; following up on results.

• Prepares reports by collecting and analyzing information.

• Secures information by completing data base backups.

• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.

• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.

• Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.

• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

• Contributes to team effort by accomplishing related results as needed.

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Executive Assistant Skills and Qualifications:

Writing Skills, Reporting Skills, Supply Management, Scheduling, Microsoft Office Skills, Organization, Time Management, Presentation Skills, Equipment Maintenance, Travel Logistics, Verbal Communication

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Ensuring that the organization is a good steward of charitable donations and the tax-exempt status, providing oversight of the organization's fiscal integrity and assisting the board in meeting its mandate to govern.

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General Knowledge

The treasurer is required to attend all scheduled meetings and actively seek to maintain current knowledge of the organization, its programs, bylaws and articles of incorporation. The treasurer is required to have knowledge of nonprofit accounting practices, nonprofit tax laws and fiscal record-keeping.

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Accounts and Expenditures

Bylaws usually provide for the treasurer to be one of two officers authorized to sign checks or granted access to bank and credit accounts. Treasurers have full knowledge of all organization holdings and assets. Treasurers review monthly account records and monitor income and expenditures. The treasurer also reviews financial reports from organization staff or directly prepares such reports if the organization has no administrative staff.

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Reports

The treasurer prepares reports to the board detailing income, expenditures and asset values. The treasurer presents a financial report at each board meeting and also prepares and presents the annual financial and audit report to the board. Board officers and members rely on financial reports to guide decisions in all areas of governance. The treasurer prepares special financial reports addressing proposed plans for large expenditures.

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Finance Committee

The treasurer is chair of the finance committee. The finance committee is charged with developing the organization's fiscal policies and procedures and developing the budget. The committee oversees annual audits and reviews the audit report.

We are looking for a successful and enthusiastic event planner to produce events from conception through to completion. Event coordinator responsibilities include providing outstanding customer service and organizing memorable events that meet quality expectations.

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• Event planning, design and production while managing all project delivery elements within time limits

• Liaise with clients to identify their needs and to ensure customer satisfaction

• Conduct market research, gather information and negotiate contracts prior to closing any deals

• Provide feedback and periodic reports to stakeholders

• Propose ideas to improve provided services and event quality

• Organize facilities and manage all event’s details such as decor, catering, entertainment, transportation, location, invitee list, special guests, equipment, promotional material etc

• Ensure compliance with insurance, legal, health and safety obligations

• Specify staff requirements and coordinate their activities

• Cooperate with marketing and PR to promote and publicize event

• Proactively handle any arising issues and troubleshoot any emerging problems on the event day

• Conduct pre- and post – event evaluations and report on outcomes

• Research market, identify event opportunities and generate interest 

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Skills & Qualifications

• Proven experience as an events planner or organizer

• Impressive portfolio of previously managed events (weddings, meetings, parties, corporate events, special events)

• Excellent time management and communication skills

• Sales skills and ability to build productive business relationships

• Ability to manage multiple projects independently

• MS Office proficiency

• Willing to submit references from previous clients

• BS in Event Management or related field

Each individual board member is expected to

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• know the organization’s mission, policies, programs, and needs

• serve as active advocates and ambassadors for the organization and fully engage in identifying and securing the financial resources and partnerships necessary for the organization to advance its mission

• leverage connections, networks, and resources to develop collective action to fully achieve the organization’s mission

• help identify personal connections that can benefit the organization’s fundraising and reputation standing, and can influence public policy

• prepare for, attend, and conscientiously participate in board meetings

• participate fully in one or more committees

• Must be able to attend monthly meeting 2nd Thursday of each month

• Must be able to meet monthly with committee you will oversee

• Must be able to effectively orchestrate assignments for the committee members and consistently follow up to insure the committee is fulfilling each assignment

• Must report monthly to the advisory board on committee progress.

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Each individual board member is expected to

​

• know the organization’s mission, policies, programs, and needs

• serve as active advocates and ambassadors for the organization and fully engage in identifying and securing the financial resources and partnerships necessary for the organization to advance its mission

• leverage connections, networks, and resources to develop collective action to fully achieve the organization’s mission

• help identify personal connections that can benefit the organization’s fundraising and reputation standing, and can influence public policy

• prepare for, attend, and conscientiously participate in board meetings

• participate fully in one or more committees

• Must be able to attend monthly meeting 2nd Thursday of each month

• Must be able to meet monthly with committee you will oversee

• Must commit to carrying out the needs of the planning committee as assigned

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